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NZIBES 2019 EXHIBITOR TERMS AND CONDITIONS

Thank you for deciding to book an exhibitor’s space at the NZ International Building Expo and Summit 2019 (NZIBES). We look forward to seeing you there!

By making a booking at the NZIBES of your choice of venue, and paying a fee for the booth (Exhibition Fee), you (the Exhibitor) are entering into an agreement with The New Zealand Chinese Building Industry Association, NZCBIA (the Organiser) and agree to the following terms, which include by reference the Exhibitor Manual as found on the NZIBES website:

1. HOW DO I BOOK?
1.1 All Bookings must be made on the form of “NZIBES 2019 Exhibitor Application” online/offline (or via www.nzibes.com), by accepting the following terms.

2. WHAT ARE THE PAYMENT TERMS?
2.1 Payment: For bookings and reserve space, 100% of the total Exhibitor Fee must be paid within 5 business days from acceptance of this “NZIBES 2019 EXHIBITOR TERMS AND CONDITIONS” for reserving space. If balance is not received within 5 business days from acceptance, the exhibition space will be available for resale.

2.2 Exclusions from Exhibitor Fee: The Exhibitor Fee does not include insurance, cleaning, loading and handling of equipment, staff, telephones, exhibit dressing, advertising or promotional material.

3. WHAT HAPPENS IF I WANT TO CANCEL A BOOKING?
3.1 Cancellations/Refunds: All cancellations must be submitted in writing by emailing event@nzcbia.org.nz. No refunds are granted starting from the 10th business day of balance is received. In the event of natural disaster, fire, rain, wind, storm or any other unforeseen event or catastrophe, the Organiser are not obliged to refund any part of Exhibitor Fee or other monies. All refunds are at the discretion of the Organiser.

3.2 Cancellation to be made in writing: Any cancellations must be made in writing or by email to Organiser at the address specified on the website.

4. HOW ARE BOOTHS ALLOCATED?
4.1 Allocation of booths: Booths will be allocated on a ‘first come, first served’ basis.

4.2 Alteration of Floorplan: The Organiser reserves the right to amend the floor-plan or alter the exact location of the booths within the floor-plan to accommodate.

5. WHAT ARE THE SPECIFICATIONS OF THE EXPO BOOTH/SPACE?
5.1 Standard booth dimensions: Standard booth space sizes at all Venues are 3.0m x 2.4m, 2.4m x 2.4m and 3.0m x 1.2m.

6. WHAT ARE MY OBLIGATIONS AS AN EXHIBITOR?
6.1 Not Permitted: Alcohol, illegal drugs, smoking, disruptive and/or disrespectful behaviour are prohibited.

6.2 No "Booth Buddies”: Booth Buddies are people (family, friends, business partners, colleagues, associates, etc.) who are not signed up to exhibit at the Expo but hang out at or near the Exhibitor’s booth with the intention of selling products or services. Booth Buddies are not permitted at the Expo.

6.3 General: The Exhibitor must ensure that:

(a) the booth is fully staffed and continually kept open throughout the course of the NZIBES;

(b) walkways are kept clear at all times;

(c) the space is kept clean and tidy and free from rubbish at all times;

(d) business is conducted in an appropriate manner from the booth considering the Venue, Organiser, other exhibitors and visitors.

6.4 Arrangement of displays: The Exhibitor is required to arrange his/her/its displays so as to not obstruct the general view or conceal other exhibits. No signs or banners are to be placed outside of the booth assigned to each exhibitor. Exhibit personnel may not stand in the aisles or hand out materials, flyers or bags in the aisles of the Expo and must do so only within the allocated booth area.

6.5 Disturbance: Loud speakers, radios, televisions or the operation of any machinery or equipment which is of sufficient volume to be distracting to neighbouring exhibitors or Expo attendees are not permitted. Public address systems used to attract the attention of visitors passing near the Exhibitor’s booth are also not permitted.

6.6 Displaying Products: If the Exhibitor is displaying products or any material which is determined, in the Organiser’s discretion, to be inappropriate, including, for example, materials that are offensive, disparaging or discriminatory will be asked to remove its products or exhibit.

6.7 Materials and Packing: All materials used in the Expo must be non-flammable and non-conforming materials must be removed immediately from the Venue. All packing containers are to be removed from the NZIBES floor and must not be stored under tables or behind displays.

6.8 No Substitution/Sublease: The Exhibitor may not substitute him/her/itself or sublease booth space.

6.9 Exhibitor responsible for own property: The property of the Exhibitor is deemed to be under his/her/its custody, control and oversight at all times, including in transit to and from the NZIBES and within the confines of their booth. The booth, materials, displays and equipment should not be left unattended at any time. The Exhibitor is wholly responsible for the security of his/her/its materials during set up, NZIBES hours and pack out/dismantling.

6.10 Liability: The Organiser accepts no responsibility whatsoever for any loss of or damage to or theft of property (including materials, displays and equipment) belonging to the Exhibitor.

7. HOW WILL THE ORGANISER USE MY PERSONAL INFORMATION?
7.1 Privacy Act 1993: The Organiser complies with the Privacy Act 1993. Booking a space deems consent to receive promotional material about the NZIBES and the Organiser’s products. The Organiser will only pass on Exhibitor’s information to third parties for the sole purpose of organising the NZIBES.

7.2 Access to personal information: All personal information provided by exhibitors on the Exhibitor Application Form will be held by the Organiser.

8. WHAT MARKETING OF THE EXPO WILL BE DONE BY THE ORGANISERS?
8.1 Consent to use image: By making a booking for a space the Exhibitor gives consent to the Organiser to take and use photographs, images and any video footage of the Exhibitor, or the space during the Expo for any of the Organiser’s promotional purposes in perpetuity in any media without any payment to the Exhibitor.

8.2 Exhibitor use of photos etc. for marketing purposes: The Exhibitor is permitted to take a reasonable amount of photographs for his/her/its own promotional and marketing use provided that the Exhibitor does not infringe the Organiser’s intellectual property rights it holds in connection with the Expo.

9. GENERAL
9.1 Governing Law: These terms and conditions are governed by the laws of New Zealand.

9.2 Intellectual property: NZCBIA, own, or exclusively license in New Zealand, all intellectual property rights (including but not limited to patents, copyright, designs (registered or not), trademarks (registered or not) and service marks) in or relating to the Products and the naming rights to the NZIBES. The Exhibitor agrees at all times to respect the validity and ownership of such rights and the goodwill attached to those rights and not to do or omit to do any act or thing or allow any act or thing to occur which may put in jeopardy the validity or ownership of those rights.

9.3 Exhibitor liable for losses: The Exhibitor will be liable to the Organiser for all losses, unpaid accounts, interest, damages, costs, charges, fees and expenses incurred by the Organiser as a result of the Exhibitor failing to comply with non-assignment provisions of these terms and conditions.

9.4 Alterations to terms and conditions: The Organiser reserves the right to alter these terms and conditions at any time and for any reason.

9.5 Alterations to dates of NZIBES: The Organiser reserves, in its absolute discretion, the right to alter the dates of the Expo and will use all reasonable endeavours to provide the exhibitors with reasonable prior notice of the change of date and will work with exhibitors to accommodate the change. No refunds will be given to Exhibitors for any change of date.



ACCEPTANCE: I have read the terms and conditions and understands that this agreement is legally binding between the Organiser and the Exhibitor.